📘 Managerial Decision-Making Using Relevant Costs

 


🔹 1. Identifying Relevant Costs and Benefits

  • Relevant Costs: Future costs that differ among alternatives.
  • Irrelevant Costs: Past (sunk) costs or costs that do not change with the decision.

Example:
You’re considering replacing an old machine.

Item

Amount

Cost of new machine

$50,000

Trade-in value of old machine

$5,000

Sunk cost of old machine

Ignored

Only the cost of the new machine and trade-in value are relevant.


🔹 2. Different Costs for Different Purposes

  • Decision: Special order, outsourcing, discontinuation, etc.
  • Costs considered: Variable, opportunity, avoidable fixed, etc.

Example: In pricing, variable costs are relevant; in make-or-buy, avoidable fixed costs matter.


🔹 3. Reconciling the Total and Differential Approaches

  • Total approach: Compares total future cash flows.
  • Differential approach: Focuses only on differences.

Example:
Option A yields $10,000 more in future cash flows than Option B. Only the $10,000 difference matters.


🔹 4. Why Isolate Relevant Costs?

  • Prevents decision bias.
  • Avoids sunk cost fallacy.
  • Focuses analysis on meaningful data.

🔹 5. Adding or Dropping Product Lines and Segments

Illustration:

Segment

Sales

VC

Traceable FC

Segment Margin

A

$100k

$40k

$30k

$30k

If Segment A’s contribution is positive after removing traceable fixed costs, keep it.


🔹 6. Comparative Format

Used to show net advantage/disadvantage.

Example:

Decision

Keep

Drop

CM

$50k

$0

FC Saved

$0

$20k

Net

$50k

$20k → Drop not advised


🔹 7. Beware of Allocated Fixed Costs

Allocated overhead can distort decision-making. Only avoidable fixed costs are relevant.


⚙️ The Make or Buy Decision


🔹 8. Make or Buy

Example:

Cost Element

Make

Buy

Direct Material

$10

Direct Labor

$6

Variable Overhead

$4

Purchase Price

$22

Avoidable FC

$0

$0

Total

$20

$22 → Make preferred


🔹 9. Opportunity Cost

If using resources internally means missing better use, the lost benefit is an opportunity cost.

Example: Internal use of a machine saves $2,000 but prevents $3,000 of outside use. Net = –$1,000.


🧾 Special Orders


🔹 10. Special Orders

Example:

Normal cost: $20/unit, Selling price: $30
Special order: 1,000 units at $22

If fixed costs are covered and capacity exists, accept if:

  • Special price > variable cost
  • Profit > 0

🔧 Utilization of Constrained Resource


🔹 11. Contribution Margin per Unit of Constraint

Example:

Product

CM/unit

Machine hours/unit

CM/hour

A

$10

2

$5

B

$12

4

$3

Choose Product A to maximize constrained resource.


🔹 12. Managing Constraints

  • Shift demand to products with higher CM/resource.
  • Improve efficiency or buy more capacity.

🔹 13. Multiple Constraints

Use Linear Programming or prioritization by CM/unit of constraint.


🧪 Joint Product Costs and the Contribution Approach


🔹 14. Sell or Process Further

Example:

Item

Product A

Split-off Value

$10,000

Further Processing Cost

$3,000

Final Value

$14,000

Net Benefit

$1,000 → Process Further

Ignore joint costs—they're sunk.


Summary Table of Key Decisions and Numerical Approaches

Decision Type

Relevant Data

Method

Key Formula

Add/Drop Segment

Segment Margin

Comparative

CM – Traceable FC

Make or Buy

Variable Cost, Price

Differential

Compare Total Relevant Costs

Special Order

Variable Cost, FC

Contribution

SP – VC > 0

Constrained Resource

CM per Constraint

Ranking

CM ÷ Constraint

Joint Products

Incremental Revenue

Process Further

Revenue – Processing Cost




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